Responsibilities:

Core Responsibilities General Office Administration & Reception Front Desk Reception: Greet visitors with a professional and welcoming presence, answer phone calls, and direct inquiries to the right team members. Daily Logistics: Handle incoming/outgoing physical mail, monitor general office emails, and manage conference room bookings. Document Processing: Scan and email incoming invoices/payables to relevant departments; handle everyday filing, copying, and scanning. Office Supplies: Order office supplies and track expenses using our internal request tracking system. Deposits & Clerical Processing Receivables Management: Handle the deposit of receivables for all departments across the company. Banking Errands: Perform routine local bank runs to securely drop off check and cash deposits. Compliance Paperwork: Collect and submit supporting documentation (waivers, W-9s, IDs) from promotional prize winners. Facility Coordination & Vendor Tracking Property Maintenance: Serve as the point of contact to track and dispatch external vendors for routine internal/external building care (including yard maintenance, AC, roofing, and generators). Office Equipment: Monitor physical office equipment (such as coordinating ink/toner refills) and keep equipment lease agreements organized. HR, Travel & Team Support Onboarding & Offboarding Gear: Assist with the basic administrative checkout of company computers/laptops to new hires and collect old or broken gear for replacement. Recruitment Support: Help post open company positions to job boards. Travel & Events: Book and track corporate travel by department, and help plan fun company gatherings and events. Leadership Support: Provide general administrative assistance to the leadership team as requested.