BASIC FUNCTIONS: Coordinates and oversees accurate posting of accounts receivables in the form of payments made by business underwriters and pledge(s) and payments made by donors. Communicates with Office Manager to ensure deposits are made in a timely manner. Utilizes Raiser’s Edge and NXT program to inputs all gifts (or coordinates gift entry by volunteers and other staff members) and to post pledges and payments. Ensure accuracy of the database, run report queries, generates thank you letters & reminder letters and runs ACH and Credit Card batches. Has some phone and e-mail interaction with both donors and underwriters.
Utilizes the Natural Log program to perform traffic functions for scheduling all on-air public service announcements and paid underwriting spots. The incumbent is responsible for entering and maintaining the daily ad logs into the Natural Log system, generating monthly billing statement, posting payments, sending late notices, and entering traffic orders & local copy instructions and materials. Communicates with the Sales Director on a daily basis to ensure quality control of on-air inventory and provide admin support. The incumbent will also determine and assign meaningful work to volunteers, provide training and recruit new volunteers for a variety of tasks in the Omaha office.
Responsibilities:DUTIES AND RESPONSIBILITIES: • Performs pledge and gift entry for all appeals, e.g. Care-a-thons, summer and end of year appeals. • Processes mail and on-line transactions and prepares reports for Office Manager to balance. o Uses both Raiser’s Edge and NXT to capture and enter pledges and payments • Becomes backup expert on all RE7 modules used by Spirit Catholic Radio. Attends webinars, completes online training and passes this information on to the Development Directors and Office Manager. Works with our 3rd party IT resources to implement upgrades of Raiser’s’ Edge NXT. • Traffic Assistant duties o Enter orders, payments and assign cart #s o Generate invoices and reconcile logs o Create hard copy and electronic invoice files o Generate Reports for Director of Sales and Underwriting o Provide continuity to Production • Care-a-thons (Fundraisers) o Entry of all gifts and pledges leading up to and during the week of care-a-thon (twice a year) – works directly with development directors to ensure everything is entered in a timely manner. o Generate letters for fulfillment of care-a-thon gifts and pledges to be sent with premiums for approx. 2000 donors per care-a-thon and maintains supplies needed – in conjunction with Office Manager and volunteers. • Other duties o Provides timely and accurate queries and reports needed by Development Directors o Prepare and import entries from annual Superstar Catholic School Contest. o Assist with evening and weekend and/or special projects as needed (e.g., Gatherings, info nights, etc.). o Perform other admin support functions
Requirements:QUALIFICATIONS: Ideal candidate has 3-5 years’ experience in an office environment that dealt with confidential materials requiring high attention to detail or has experience working in a development office. Experience working within a faith-based organization is a plus. The candidate must be professional in appearance, be highly organized and detail oriented; must work well independently, as well as, in a team environment. Must be able to work under pressure and adhere to deadlines and strong project management and supervisory skills are essential. Technical skills Proficient with MS Office products including Word, Excel, Teams, PowerPoint and Outlook Previous experience with Natural Log or Wide Orbit traffic system preferred Previous experience with Raiser’s Edge software and web-based NXT a plus Must be digitally savvy & have a successful past working in a team environment
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