Responsibilities:

Accounting and Financial Records

• Record and categorize income, expenses, deposits, and other financial transactions. Maintain accurate general ledger and supporting documentation.
• Reconcile bank accounts, credit cards, and other financial accounts.
• Process accounts payable and prepare vendor payments.
• Prepare and send customer invoices and assist with accounts receivable and collections.
• Maintain organized electronic and physical financial records.
• Prepare regular financial reports for management and provide information to the company’s accountant or tax preparer.
• Assist with annual budgeting, audits, tax preparation including 1099s, and year-end reporting.

Payroll and Employee Administration

• Process payroll accurately and on schedule.
• Maintain employee documentation and assist with onboarding and offboarding administrative tasks.

Contract and Vendor Management

• Confirm that contractor contracts and supporting documents are complete, signed, and properly filed.
• Pay all bills timely and troubleshoot issues, verify accuracy
• Provide management with advance notice of upcoming renewals, deadlines, or required actions.
• Coordinate contract-related invoicing and payments.

Administrative Support

• Maintain vendor, customer, insurance, licensing, and other business records.
• Assist with correspondence, document preparation, filing, scheduling, and data entry.
• Order office supplies and kitchen supplies as needed
• Track insurance renewals, business registrations, permits, subscriptions, and recurring expenses as needed
• Communicate with employees, vendors, customers, contractors, payroll providers, accountants, and other outside professionals as needed.